Business Assistant Investment Banking - Dubai

JPMorganChase; Dubai; On-site; USD 40,000 - 70,000; Full time

Job summary

A leading financial institution seeks a Business Assistant within their Investment Banking Team in Dubai. The role involves managing complex schedules, travel coordination, and providing administrative support while collaborating with a team. Candidates should possess strong organizational skills, excellent communication, and experience in banking or multinational corporations.

Qualifications

• Must have Banking or MNC experience.
• Strong interpersonal, written, and oral communication skills required.
• Excellent telephone etiquette and ability to manage competing priorities.

Responsibilities

• Maintain complex and detailed calendars and manage logistics of meetings.
• Arrange and coordinate travel for both domestic and international.
• Organize offsite conferences and external events.

Skills

Excellent English skills

Advanced ability to organize

Tact and good judgment

Strong interpersonal communication

Strong proficiency in Microsoft Office

Job description

Description

In this role, you are the backbone and a supportive force. You are an executive partner to your stakeholders who goes above and beyond to deliver business objectives, representing the bank with professionalism and courtesy at all times, delivering flawless work output.

As a Business Assistant within the Investment Banking Team, you will be the gatekeeper and problem solver, adding control to your stakeholders' day-to-day operations and increasing productivity. This role provides an opportunity to work cooperatively with the administrative assistants team lead, coordinate on ad hoc projects, and act as a subject matter expert for policies and procedures.

Job Responsibilities

• Maintain complex and detailed calendars and manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense claims. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Produce high-quality emails and messages to individuals at all levels of the organization
• Work cooperatively with the administrative assistants team in positive partnership to support each other smoothly
• Lead and coordinate on ad hoc projects as requested

Required qualifications, capabilities, and skills

• Excellent English skills in reading, writing, and speaking
• Must have Banking or MNC experience
• Advanced ability to organize
• Tact and good judgment in confidential situations and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities, i.e., calendar management
• Be willing to embrace the Executive Assistant role and go the extra mile