Business Administrator

SHEIN; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A global fashion and lifestyle retailer is looking for a skilled Senior Business Administrator to ensure efficient office operations in Dubai. The successful candidate will manage daily tasks like office administration, support HR processes, and liaise with stakeholders. Candidates should have a Bachelor's degree in Business Administration and 3+ years of relevant experience. Strong organizational and communication skills are essential. The role offers an opportunity to thrive in a dynamic environment.

Qualifications

• 3+ years experience in a similar administrative/workplace management role.
• Background in Facilities management is a strong plus.
• Ability to thrive in a fast-paced and dynamic work environment.

Responsibilities

• Manage day-to-day office administration including reception and correspondence.
• Ensure office facilities are well maintained and organised.
• Process invoices, expenses, and purchase requests.

Skills

Organizational skills

Communication skills

Problem-solving skills

Microsoft Office Suite proficiency

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Data management software

Job description

About SHEIN EMEA

SHEIN is a global online fashion and lifestyle retailer, providing an extensive range of affordable, SHEIN-branded apparel and products sourced from a global network of vendors. Since our founding in 2012, we have expanded to serve customers in over 150 countries worldwide. Our EMEA headquarters are in Dublin, and we now operate over 15 offices across the EMEA region.

At SHEIN, our mission is to make the beauty of fashion accessible to all. Through our industry-leading, on-demand production model, we support a smarter, more future-ready fashion industry that adapts to the changing needs of our customers.

Learn more about SHEIN by following us at https://careers.shein.com/ and https://www.sheingroup.com.

Position Summary

We are seeking a skilled and dynamic Senior Business Administrator to join our team. As a Business Administrator, you will play a vital role in ensuring smooth and efficient operation. You will be responsible for overseeing various administrative tasks, managing daily operations, and providing support to our staff and clients. The ideal candidate will possess exceptional organizational skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Responsibilities

• Manage day-to-day office administration, including reception services, visitor handling, calls, emails, correspondence, meetings, and records management.
• Ensure office facilities are well maintained, organised, and operational at all times.
• Maintain, monitor, and update the office asset register, ensuring assets are tracked, stored, and deployed in line with company policy.
• Manage office supplies, equipment, and facilities services, coordinating with landlords, building management, and external vendors.
• Support stock checks, audits, and asset verification activities.
• Execute and monitor site-level administrative and workplace budgets, ensuring spend aligns with approved forecasts and end-of-year targets.
• Process invoices, expenses, and purchase requests, working closely with Finance to ensure accurate and timely reporting.
• Coordinate travel arrangements and accommodation for staff as required.
• Support HR administration, including onboarding, offboarding, and maintenance of employee records.
• Act as a point of contact for general workplace and office-related queries.
• Organize and support team activities, office events, and engagement initiatives that enhance employee experience and collaboration.
• Liaise with internal stakeholders and external partners, ensuring clear and timely communication.
• Support adherence to company policies, procedures, and local compliance requirements.
• Assist with regional administrative and workplace initiatives across EMEA.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3+ years experience in a similar administrative/workplace management role.
• Background in Facilities management, is a strong plus.
• Strong organizational abilities with a keen eye for detail. Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Excellent verbal and written communication skills. Ability to effectively interact with individuals at all levels of the organization, as well as external stakeholders.
• Proficient in using office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools. Experience with data management and reporting software is a plus.
• Strong analytical and problem-solving skills. Demonstrated ability to think critically, identify issues, and propose effective solutions.
• Ability to thrive in a fast-paced and dynamic work environment. Flexibility to handle changing priorities and willingness to take on new responsibilities as needed.
• Demonstrated integrity and ability to handle sensitive information with confidentiality and professionalism.

If you are a highly organised and proactive individual with a passion for supporting business operations, we invite you to apply for the position of Business Administrator. Join our team and contribute to the success of our organisation.

SHEIN DISTRIBUTION UK LIMITED is an equal opportunity employer committed to a diverse workplace environment.