Assistant - Sales Operations

Aegis Group; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A global trading company in Dubai is seeking an Assistant – Sales Operations. The role involves supporting sales offers, managing shipment documentation, and coordinating with teams to ensure timely execution of trade contracts. Ideal candidates will have a graduate degree and experience in sales operations. The position offers opportunities for growth in a dynamic international environment.

Benefits

Attractive compensation based on experience

Qualifications

• 1–2 years of experience in sales operations, trade operations, or export-import.
• Fresh graduates with strong analytical and learning aptitude are encouraged to apply.

Responsibilities

• Assist in preparing and issuing Sales Offers and Confirmations.
• Support execution of trade contracts and ensure performance as per agreed terms.
• Coordinate with sourcing and shipping teams on vessel schedules, laycans, and loading plans.
• Track and update shipment progress, ensuring all documentation is in order.
• Prepare and verify shipping documents — invoices, packing lists, certificates of origin, and bills of lading.
• Assist in preparing documents under Letter of Credit (LC) and Cash Against Documents (CAD) terms.
• Maintain the Outstanding Payments List (O/S) and internal operational trackers.
• Support digital record keeping and collaborative workflows using G-Suite tools.

Skills

Analytical and numerical ability

Communication skills

Organizational skills

Proficiency in Excel

Proficiency in Google Workspace

Education

Graduate degree in Mathematics, Science, Finance, Business, or International Trade

Tools

Excel

PowerPoint

Google Workspace

Job description

Assistant – Sales Operations
Location: Dubai
Age Limit: Up to 30 years
Kick-start your global trade career with Aegis Group — where learning meets opportunity.

Key Responsibilities

• Assist in preparing and issuing Sales Offers and Confirmations.
• Support execution of trade contracts and ensure performance as per agreed terms.
• Coordinate with sourcing and shipping teams on vessel schedules, laycans, and loading plans.
• Track and update shipment progress, ensuring all documentation is in order.
• Prepare and verify shipping documents — invoices, packing lists, certificates of origin, and bills of lading.
• Assist in preparing documents under Letter of Credit (LC) and Cash Against Documents (CAD) terms in line with UCP600 compliance.
• Follow up with clients and banks to ensure timely payment realization.
• Maintain the Outstanding Payments List (O/S) and internal operational trackers.
• Support digital record keeping and collaborative workflows using G-Suite tools.

Compensation: Attractive and in line with experience and capability.

Growth Path: Learn, grow, and build a career in a global trading environment.

Education

• Graduate degree in Mathematics, Science, Finance, Business, or International Trade.
• Specialization in International Business, Sales & Marketing, or Commodity Trading preferred.

Experience

• 1–2 years of experience in sales operations, trade operations, or export-import.
• Fresh graduates with strong analytical and learning aptitude are encouraged to apply.

Technical Skills

• Proficient in Excel, Word, PowerPoint, and Google Workspace (Sheets, Docs, Drive).
• Familiar with Slack, Notion, and Adobe Acrobat preferred.

Language Skills

• Excellent written and spoken English.
• Foreign language skills (Russian, Greek, or German) will be an advantage.

Soft Skills

• Strong analytical and numerical ability.
• Highly organized, detail-oriented, and reliable.
• Strong communication and interpersonal skills.
• Ability to multitask and work well under pressure.