Assistant Company Secretary

Gradiant; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading water solutions company is looking for a Company Secretary Assistant to join its Group Legal and Compliance Team. This role requires a strong understanding of UAE Company Laws and the ability to handle corporate secretarial activities across the Middle East. Candidates should have a Bachelor's degree and 2-3 years of relevant experience. Proficiency in English is essential, and knowledge of Arabic is an advantage. The position is located in Abu Dhabi or Dubai, offering a dynamic environment to support governance and compliance policies.

Qualifications

• Over 2-3 years in a similar role, either in a firm or company.
• Familiar with UAE Commercial Companies Law, corporate regulations.

Responsibilities

• Coordinate legal document translations and notarization.
• Handle corporate secretarial activities across the Middle East.
• Ensure compliance with regulatory requirements.

Skills

Familiar with UAE Company Laws

Good Administrative skills

Communication Skills

Commercially Aware

Adaptable

Efficient and Effective

Results oriented

Able to work independently

Education

Bachelor’s degree from a reputed College / University

Language: English, Arabic is an advantage

Job description

About Gradiant

Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients’ mission‑critical operations in the world’s essential industries, including semiconductors, pharmaceuticals, food & beverage, lithium and critical minerals, and renewable energy. Gradiant’s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston‑headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.

Overview of role

The Company Secretary Assistance will be an integral member of the Gradiant Group Legal and Compliance Team (“Group Legal Team”) and will be expected to contribute to Group Legal Team’s provision of global legal and compliance support to the Gradiant Group of Companies (the “Group”) in all aspects of the Group’s operations, financial transactions, and investor relations. The current role of the Company Secretary Executive will be expected to provide corporate secretarial services to all entities in the Middle East region and therefore must understand and adhere to strict confidentiality requirements including confidentiality as between the Group Legal Team and Gradiant Entity.

This role will be based in Abu Dhabi/Dubai, and the candidate will directly report to and work with Company Secretary - India. The candidate must be able to effectively work with the senior leadership team, while carrying out his/her role as a member of the Group Legal Team implementing governance and compliance policies of the Group in constant consultation with the Group Legal Team. The candidate must therefore not only have administrative skills but also be very astute.

Specific Duties/responsibilities

• Familiar with UAE Company Laws
• Coordinate with certified legal translators in getting the corporate documents translated in Arabic.
• Coordinate and Arrange Notarisation/Apostillisation/Legalisation with local Notary office for all corporate secretarial documents.
• Handle all Corporate Secretarial activities across Middle East viz., Abu Dhabi, Dubai, , Oman, Kingdom of Saudi Arabia and any other country in the region.
• Run Errands and assist with corporate relevant submission activities with local authority.
• Coordinate with external consultants for all Corporate Secretarial activities in the Middle East region as and when required with external consultants.
• Ensure compliance of all corporate secretarial matters within the portfolio with applicable statutory/regulatory requirement, constitution and approved board/corporate governance policies.
• Provide Corporate Secretarial support to the Group Legal Team and other stakeholders, as and when instructed.
• Maintain records of entities adherence to legal and regulatory requirements including annual returns, updating shareholders documents, board meeting minutes, resolutions, corporate registers and ensuring timely intimation of necessary filings under UAE commercial laws.
• Submitting statutory documents and forms with relevant government authorities, such as the UAE Ministry of Economy, Department of Economic Development (DED), etc,
• To assist with requests made by Group Legal Team as and when required.

Education, Skills & Experience

• Bachelor’s degree from a reputed College / University
• Familiar with UAE Commercial Companies Law, corporate, regulations and governance practices
• Language: English, Arabic is an advantage
• Minimum 2-3 years in a similar role either in a firm or company
• Good Administrative skills
• Commercially Aware
• Communication Skills
• Adaptable
• Efficient and Effective
• Results orientated.
• Able to work independently and as part of a small team

Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.