Administrator

De Royal Tobacco; Umm Al Quwain; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading tobacco company based in Umm al-Quwain is seeking an experienced Administrator to provide essential administrative support. The role involves managing documentation, coordinating communication, and organizing schedules to ensure the efficient operation of the office. The ideal candidate will have a Bachelor's degree, 4-7 years of office support experience, and strong organizational skills. Proficiency in Microsoft Office is essential. This position offers an opportunity to contribute to the smooth functioning of daily operations.

Qualifications

• 4–7 years of administrative or office support experience.
• Experience in manufacturing will be preferred.

Responsibilities

• Manage and organize office documents, records, and files.
• Prepare letters, reports, memos, and presentations as required.
• Handle incoming and outgoing correspondence.
• Assist with meeting arrangements and coordinate travel.
• Maintain accurate databases and update records regularly.

Skills

Strong organizational and time-management skills

Excellent verbal and written communication

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Attention to detail and accuracy

Ability to multitask and prioritize workload

Education

Bachelor’s degree in business administration, Management, or related field

Job description

Role Purpose

The Administrator provides administrative and clerical support to ensure the efficient operation of the office or department. This role manages documentation, coordinates communication, organizes schedules, and assists in maintaining smooth day‑to‑day business activities.

Key Responsibilities

1. Administrative Support

• Manage and organize office documents, records, and files.
• Prepare letters, reports, memos, and presentations as required.
• Handle incoming and outgoing correspondence (emails, mail, phone calls).
• Maintain office supplies inventory and place orders when needed.

2. Office Coordination

• Assist with meeting arrangements, including room bookings and logistics.
• Coordinate travel arrangements (flights, accommodation, transportation).
• Support visitor management and front-desk activities when required.
• Ensure the office environment is clean, functional, and well-organized.

3. Data Entry & Documentation

• Maintain accurate databases and update records regularly.
• Ensure proper filing (physical and digital) and documentation control.
• Prepare and process forms, reports, purchase requests, and invoices.

4. Support to Departments

• Assist HR with onboarding, employee documentation, and training schedules.
• Support finance with basic administrative tasks such as invoice tracking.
• Coordinate with the facilities team for maintenance requests.

5. Compliance & Policy Support

• Ensure adherence to company policies and procedures.
• Maintain confidentiality of company and employee information.
• Assist in preparing documents for audits, inspections, or internal reviews.

Qualifications & Requirements

Education

• Bachelor’s degree in business administration, Management, or related field.

Experience

• 4–7 years of administrative or office support experience.
• Experience in manufacturing will be preferred.

Skills

• Strong organizational and time-management skills
• Excellent verbal and written communication
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy
• Ability to multitask and prioritize workload

Soft Skills

• Professional and customer‑focused attitude
• Team player with strong interpersonal skills
• Problem‑solving mindset
• Confidentiality and discretion