Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

SupportFinity™; Sharjah Emirate; On-site; AED 60,000 - 120,000; Part time

Job summary

An educational institution in Sharjah is seeking an Administrative Officer on a part-time basis. The role involves comprehensive administrative support to the Advancement Office, managing office processes, communications, and serving as the Secretary of the AUS Alumni CEO Club. Successful candidates will possess a Bachelor’s degree, outstanding organizational skills, and proficiency in Microsoft Office. This role offers a chance to enhance alumni engagement in a dynamic educational environment.

Qualifications

• Bachelor's degree in a related field is required.
• Excellent organizational and time management skills are needed.
• Proficiency in Microsoft Office Suite and other office management software is necessary.
• Must maintain confidentiality and handle sensitive information appropriately.
• Strong interpersonal skills and ability to work collaboratively in a team environment are essential.
• Ability to adapt and multitask in a dynamic work environment.

Responsibilities

• Manage daily office operations, scheduling appointments and organizing meetings.
• Prepare and maintain documents, reports, and correspondence efficiently.
• Serve as Secretary for the AUS Alumni CEO Club, organizing meetings and maintaining records.
• Coordinate logistics for events and initiatives effectively.
• Collaborate with team members to support ongoing projects.
• Identify and implement improvements to administrative processes.

Skills

Organizational skills

Time management

Interpersonal skills

Multitasking

Education

Bachelor’s degree in related field

Tools

Microsoft Office Suite

Job description

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

American University of Sharjah

Position Summary

The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.

Job Responsibilities

• Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
• Prepare and maintain documents, reports, and correspondence.
• incoming calls, emails, and inquiries, ensuring timely and professional responses.
• Serve as Secretary for the AUS Alumni CEO Club:
  • Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
  • Maintain accurate records of all club activities, including membership lists and meeting notes.
  • Facilitate communication among members and distribute relevant information.
• Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
• Collaborate with team members to support ongoing projects and departmental initiatives.
• Identify and implement improvements to administrative processes to enhance efficiency.

Qualifications And Skills Required

• Bachelor’s degree in related field.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite and other office management software.
• Maintain confidentiality and handle sensitive information.
• Interpersonal skills and the ability to work collaboratively in a team environment.
• Adaptable and multitasking skills.

How To Apply

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.