Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

American University of Sharjah; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A university in the UAE is seeking an Administrative Officer to provide comprehensive administrative support to the Advancement Office. Key responsibilities include managing daily office operations, serving as the Secretary for the AUS Alumni CEO Club, and enhancing administrative processes. The ideal candidate will possess a Bachelor’s degree, strong organizational skills, and proficiency in Microsoft Office Suite.

Qualifications

• Bachelor's degree in a relevant field.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite and other office management software.

Responsibilities

• Manage daily office operations, including scheduling appointments.
• Serve as Secretary for the AUS Alumni CEO Club.
• Identify and implement improvements to administrative processes.

Skills

Organizational skills

Time management

Communication skills

Adaptability

Education

Bachelor’s degree in related field

Tools

Microsoft Office Suite

Job description

Position Summary

The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.

Job Responsibilities

• Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
• Prepare and maintain documents, reports, and correspondence.
• Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
• Serve as Secretary for the AUS Alumni CEO Club:
• Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
• Maintain accurate records of all club activities, including membership lists and meeting notes.
• Facilitate communication among members and distribute relevant information.
• Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
• Collaborate with team members to support ongoing projects and departmental initiatives.
• Identify and implement improvements to administrative processes to enhance efficiency.

Qualifications And Skills Required

• Bachelor’s degree in related field.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite and other office management software.
• Maintain confidentiality and handle sensitive information.
• Interpersonal skills and the ability to work collaboratively in a team environment.
• Adaptable and multitasking skills.

How To Apply

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.