Administrative Office Assistant

IST WORKS LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic company in Dubai is seeking an Administrative Assistant to provide support to the Sales and Marketing departments. The ideal candidate should have experience in administrative roles, excellent communication skills, and proficiency in MS Office. Responsibilities include managing calls/emails, preparing sales materials, and maintaining customer records. A proactive attitude and ability to work under pressure are essential. This position requires the applicant to hold their own visa.

Qualifications

• Previous experience in an administrative or sales support role is preferred.
• Strong multitasking and time-management skills.
• Ability to handle confidential information with integrity.

Responsibilities

• Provide administrative support to the Sales and Marketing departments.
• Handle incoming calls and emails professionally.
• Assist in preparing sales proposals and reports.
• Maintain and update customer databases.
• Support the marketing team with scheduling posts and preparing materials.

Skills

Multitasking

Time management

Communication

MS Office proficiency

Organizational skills

Job description

Key Responsibilities

• Provide administrative support to the Sales and Marketing departments.
• Handle incoming calls and emails professionally and ensure timely responses.
• Assist in preparing sales proposals, presentations, and reports.
• Coordinate and follow up on sales inquiries and client requests.
• Maintain and update customer databases, records, and documentation.
• Support the marketing team with basic tasks such as scheduling posts, preparing materials, and coordinating campaigns.
• Assist in organizing meetings, appointments, and internal events.
• Perform general office duties, including filing, photocopying, and document preparation.
• Ensure smooth day-to-day office operations.

Skills

Requirements

• Previous experience in an administrative, office assistant, sales, or marketing support role is preferred.
• Strong multitasking and time-management skills.
• Ability to work efficiently under pressure and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Professional and positive attitude with strong organizational skills.
• Ability to handle confidential information with integrity.
• Must be on her own visa