Administrative Assistant - Emiratization

Hill International; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global project management firm in Dubai is seeking an Administrative Assistant specializing in Emiratization. This role involves providing administrative support to senior management, coordinating travel, hosting visitors, and ensuring efficient office operations. The ideal candidate will have a degree in office management and exceptional bilingual skills in Arabic and English. Proficiency in MS Office Suite and the ability to multitask effectively are essential. This position is a great opportunity for those looking to grow their career in a dynamic environment.

Qualifications

• Degree in office management or a related field.
• Fluent in both Arabic and English, written and spoken.
• Proficient in MS Office Suite, especially Word and Excel.

Responsibilities

• Provide administrative support to SVP/VP and team members.
• Greet and host guests and office visitors.
• Maintain calendars and coordinate travel arrangements.
• Review and prepare correspondence for VP/SVP.

Skills

Excellent command of written and spoken Arabic

Excellent command of written and spoken English

Ability to perform multiple tasks simultaneously

Education

Degree in office management or equivalent

Tools

MS Office Suite

Job description

Administrative Assistant - Emiratization

About the job Administrative Assistant - Emiratization

General Description of Role and Responsibilities

• Provides administrative/secretarial support to the SVP/VP and his team members.
• Greet and host guests and office visitors with courtesy and respect.
• Maintains a hard copy or electronic calendar for the responsible SVP.
• Follows Hill International Standard Office and Projects Document Control Procedure. Collects, reviews, and distributes incoming hard copies and electronic mail. Independently handles mail, not requiring the SVP's attention.
• Reviews incoming and outgoing correspondence for accuracy and format outgoing documents that require the SVP/VP's signature.
• Coordinates complex travel arrangements.
• Photocopying, scanning, and filing documents.
• Prepares, copy, submit and file expense reports using VantagePoint.
• Performs other administrative assignments as required.
• Be part of the Operations/Admin Team when required.

Qualifications, Experience, Knowledge and Skills

• Degree in office management or equivalent from a technical institute.
• Excellent command of written and spoken Arabic and English.
• Literate with MS Office Suite, Word, Excel, and Outlook.
• Able to perform multiple tasks simultaneously.