Administrative Assistant

TALENTMATE; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing firm in Abu Dhabi is seeking an Administrative Assistant to provide comprehensive support for office operations. The ideal candidate will have proven experience in administrative roles, excellent communication skills, and proficiency in MS Office. You will manage executive schedules, coordinate meetings, and maintain accurate records. This full-time position offers a mid-level opportunity in a dynamic environment, aiming to enhance organizational efficiency.

Qualifications

• Proven experience as an administrative assistant or similar role required.
• High level of proficiency in Word, Excel, and Outlook is essential.
• Experience with office management systems and procedures is preferred.

Responsibilities

• Manage and organize the executive's calendars and schedules effectively.
• Coordinate meetings, conferences, and travel arrangements efficiently.
• Prepare and edit documents, presentations, and correspondence professionally.
• Maintain accurate records and filing systems.

Skills

Excellent written and verbal communication skills

Proficiency in MS Office Suite

Strong organizational and multi-tasking abilities

Ability to handle sensitive information confidentially

Education

High School diploma or equivalent

Job description

Overview

The Administrative Assistant is a pivotal role within our organization, responsible for providing comprehensive administrative support to ensure efficient operation of the office. This position involves a wide range of tasks including scheduling meetings, handling correspondence, and maintaining records. The successful candidate will be highly organized, detail-oriented, and possess excellent communication skills. You will act as the first point of contact for queries, manage the executive’s calendar, and coordinate travel arrangements. Acting as a liaison between departments and external partners, you will ensure that communications run smoothly. As a vital part of our team, your proactive attitude and ability to multitask will contribute significantly to the productivity and success of our organization.

Responsibilities

• Manage and organize the executive\'s calendars and schedules effectively.
• Coordinate meetings, conferences, and travel arrangements efficiently.
• Prepare and edit documents, presentations, and correspondence professionally.
• Answer and direct phone calls promptly and courteously.
• Maintain comprehensive and accurate records and filing systems.
• Assist with budget tracking and financial reporting tasks.
• Conduct research and compile data for reports and presentations.
• Facilitate communication and coordination with internal and external stakeholders.
• Provide administrative support for special projects as required.
• Handle information requests and distribute internal communications effectively.
• Ensure office supplies are maintained and order new supplies as needed.
• Develop and implement office procedures and administrative systems.

Requirements

• Proven experience as an administrative assistant or similar role required.
• Excellent written and verbal communication skills are essential.
• Proficiency in MS Office Suite, including Word, Excel, and Outlook.
• Strong organizational and multi-tasking abilities are a must.
• Ability to handle sensitive information with the highest confidentiality.
• High School diploma or equivalent; additional qualifications are a plus.
• Experience with office management systems and procedures is preferred.

Job Details

Role Level: Mid-Level

Work Type: Full-Time

Country: United Arab Emirates

City: Abu Dhabi

Company Website: https://www.talentmate.com

Job Function: Administrative Support

Company Industry/Sector: Recruitment & Staffing

What We Offer

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you\'re hunting for your Next Job Opportunity or Looking for Potential Employers, we\'re here to lend you a Helping Hand.

Disclaimer

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