Administrative Assistant 25N25

TALENTMATE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment firm in Dubai is seeking an experienced Administrative Assistant to ensure smooth operations within the organization. The ideal candidate will have strong organizational skills and excellent communication abilities. Responsibilities include managing correspondence, scheduling meetings, and supporting staff. This full-time role offers an opportunity to contribute to a positive workplace environment.

Qualifications

• Minimum of two years' experience in an administrative or clerical role.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Coordinate and schedule meetings for team members and management staff.
• Maintain and organize office files, records, and correspondence efficiently.
• Provide general administrative support to executives and senior management.

Skills

Strong organizational skills

Excellent verbal and written communication skills

Detail-oriented and multitasking

Proficient in Microsoft Office Suite

Education

High school diploma or equivalent

Completion of business administration coursework

Tools

Microsoft Outlook

Scheduling software

Job description

Job Description

Administrative Assistant (25N25) plays a vital role in ensuring smooth operations within the organization. This dynamic position requires a detail‑oriented individual with excellent organizational and multitasking skills. The Administrative Assistant 25N25 is responsible for managing correspondence, scheduling meetings, maintaining records, and providing support to staff members. The ideal candidate will have a professional demeanor, strong communication skills, and the ability to handle sensitive information with discretion. Embracing a proactive approach, the Administrative Assistant will contribute to a positive workplace environment and help facilitate the seamless execution of daily activities.

Responsibilities

• Coordinate and schedule meetings for team members and management staff.
• Maintain and organize office files, records, and correspondence efficiently.
• Assist in the preparation of reports, presentations, and data spreadsheets.
• Handle incoming phone calls, emails, and other communications promptly.
• Support team members with administrative tasks and project management activities.
• Procure office supplies and handle inventory management for the department.
• Assist in the planning and coordination of company events and functions.
• Maintain confidentiality and handle sensitive information with discretion.
• Prepare and distribute meeting agendas, notes, and follow‑up action items.
• Facilitate communication between different departments and external parties.
• Provide general administrative support to executives and senior management.
• Manage and update digital and physical filing systems effectively.

Requirements

• High school diploma or equivalent; completion of business administration coursework preferred.
• Minimum of two years' experience in an administrative or clerical role.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent verbal and written communication skills with attention to detail.
• Strong organizational skills with the ability to multitask effectively.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Experience with scheduling software or system management tools is a plus.

Job Details

• Role Level: Mid‑Level
• Work Type: Full‑Time
• Country: United Arab Emirates
• City: Dubai
• Company Website: https://www.talentmate.com
• Job Function: Administrative Support
• Company Industry/Sector: Recruitment & Staffing

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your next job opportunity or looking for potential employers, we're here to lend you a helping hand.