Administrative Assistant

TALENTMATE; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment platform in Abu Dhabi is seeking a Mid-Level Administrative Assistant to ensure smooth operations and provide administrative support across departments. The ideal candidate will have excellent organizational and communication skills, with a proven background in administrative roles. This full-time position requires the ability to multitask and maintain confidentiality in a fast-paced environment. Join us to help drive organizational success through your dedication and excellence.

Qualifications

• Proven experience as an administrative assistant or office support role.
• Excellent verbal and written communication and interpersonal skills.
• Discretion and confidentiality are essential when handling sensitive information.

Responsibilities

• Coordinate and schedule meetings, appointments, and travel arrangements for executives.
• Prepare and edit documents, reports, and presentations as required.
• Manage incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized filing systems and ensure confidentiality of sensitive information.
• Assist in the preparation of regularly scheduled reports and presentations.

Skills

Organizational skills

Communication skills

Time-management

Attention to detail

Multitasking

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Job Description

An Administrative Assistant at 25J25 plays a crucial role in ensuring smooth and efficient operations within the organization. This position is vital for providing administrative support to various departments, managing communication flow, and contributing to the overall functionality of the office environment. The ideal candidate will have outstanding organizational skills, a keen eye for detail, and the ability to multitask in a dynamic work setting. As a point of contact for internal and external stakeholders, professional etiquette and effective communication skills are essential. If you thrive in a fast-paced environment and enjoy being an integral part of a productive team, this role is perfect for you. Join us at 25J25 and help drive our organization's success through your dedication and excellence.

Responsibilities

• Coordinate and schedule meetings, appointments, and travel arrangements for executives.
• Prepare and edit documents, reports, and presentations as required.
• Manage incoming and outgoing correspondence, including emails and phone calls.
• Maintain organized filing systems and ensure confidentiality of sensitive information.
• Assist in the preparation of regularly scheduled reports and presentations.
• Conduct research and compile data to support decision-making processes.
• Order office supplies and maintain an inventory of stock within budget limitations.
• Liaise with clients, vendors, and other stakeholders to establish professional relationships.
• Support the onboarding process for new employees, including orientation and documentation.
• Address administrative inquiries from staff and provide prompt assistance.
• Contribute to the development and implementation of office policies and procedures.
• Coordinate special projects and events as assigned by management.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Proven experience as an administrative assistant or office support role.
• Proficient in Microsoft Office Suite and related office software applications.
• Excellent verbal and written communication and interpersonal skills.
• Strong organizational and time-management skills with a keen attention to detail.
• Ability to multitask and prioritize tasks efficiently in a fast-paced environment.
• Discretion and confidentiality are essential when handling sensitive information.

Job Details

Role Level: Mid-Level | Work Type: Full-Time | Country: United Arab Emirates | City: Abu Dhabi | Company: TALENTMATE | Company Website: talentmate.com | Job Function: Administrative Support | Industry: Recruitment & Staffing

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

Disclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at [e-mail].