Administrative Assistant

McDermott International, Ltd; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading energy services company in Dubai seeks an Administrative Assistant to manage a variety of office tasks. The successful candidate will demonstrate strong organizational and interpersonal skills, along with proficiency in MS Office. Required qualifications include a high school diploma and 2-4 years of experience in a similar role. Responsibilities involve producing reports, coordinating meetings, and handling general administrative duties. This position offers a dynamic work environment contributing to key energy projects.

Qualifications

• 2-4 years of experience as an administrative assistant, preferably in a large corporation.
• Advanced knowledge and skills in MS Office and related software.
• Strong understanding of business procedures and report formats.

Responsibilities

• Perform research functions and produce reports using computer programs.
• Coordinate meetings and conferences.
• Maintain manual and electronic filing systems.
• Assist with general administrative requests.

Skills

Organizational skills

Multitasking

Attention to detail

Interpersonal skills

Excellent communication (written and verbal)

Education

High school diploma or equivalent

Tools

MS Office

Office equipment (printers, fax machines, scanners)

Job description

JOB DESCRIPTION

The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day‑to‑day activities. They can recognize and solve typical General Services problems with limited supervisory approval.

They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

Responsibilities

• Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations.
• Type and proofread documents, correspondence, and forms.
• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office.
• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.
• Maintain the schedule of one or more individuals.
• Set up and maintain manual and electronic filing systems.
• Answer the telephone, take, and relay messages, and address routine and non‑critical issues or route to the appropriate person.
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required.
• Assure effective mail and package distribution.
• Assist employees and managers with general administrative requests.

Qualifications

• High school diploma or equivalent.
• 2 to 4 years of experience working in an administrative assistant role, preferably in a large corporation.
• Advanced knowledge of MS Office and other related software skills required; advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary.
• Excellent communication skills, both written and verbal.
• In‑depth knowledge of business procedures, letters, and report formats.
• Able to read and comprehend instructions, and write correspondence and memos.
• Able to effectively present information to co‑workers and the public.
• Strong organizational, multitasking, attention to detail, and interpersonal skills.
• Able to work well with all levels of internal management and staff as well as clients.

About Us

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.