Administrative Assistant

HRsource; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading administrative solutions provider is seeking an experienced Admin Assistant to oversee daily office operations in Dubai. You'll manage procedures, support onboarding, and ensure a well-organized environment. The ideal candidate has a strong background in office management, excellent organizational skills, and proficiency in MS Office. A Bachelor's degree in Business Administration is preferred. This role is essential in creating a collaborative workplace and efficient operations.

Qualifications

• Proven experience as an Office Manager or in a similar administrative leadership role.
• Strong knowledge of office management procedures and best practices.
• Familiarity with budget management and vendor coordination.

Responsibilities

• Oversee and improve office operations and systems to ensure efficiency.
• Manage office facilities, supplies, and vendor relationships.
• Support onboarding processes and coordinate training.

Skills

Strong organizational skills

Excellent communication skills

Problem-solving skills

Multitasking ability

Leadership qualities

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Our client is seeking an experienced Admin Assistant to oversee the daily operations of their office and ensure an efficient, well-organized, and welcoming environment. This role requires a hands‑on professional with strong organizational and communication skills who can manage administrative processes, support staff, and keep the office running smoothly.

Key Responsibilities

• Oversee and improve office operations, procedures, and systems to ensure efficiency.
• Manage office facilities, supplies, and vendor relationships while keeping within budget.
• Support onboarding processes; coordinate training and orientation.
• Organize office layouts, allocate space, and ensure smooth day‑to‑day functioning.
• Monitor staff performance, provide feedback, and foster a collaborative workplace.
• Handle scheduling, calendars, and internal communications.
• Coordinate office events, meetings, and team activities.
• Ensure compliance with company policies and relevant regulations.
• Stay updated on organizational changes and provide proactive administrative support.

Requirements

• Proven experience as an Office Manager or in a similar administrative leadership role.
• Strong knowledge of office management procedures and best practices.
• Familiarity with budget management, facilities oversight, and vendor coordination.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent problem‑solving, organizational, and multitasking skills.
• Strong leadership qualities with the ability to motivate and support a team.
• Bachelor’s degree in Business Administration or a related field preferred.