Administrative Assistant

Confidential; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic oil & gas company in Dubai is seeking an Administrative Assistant to support daily operations. Responsibilities include managing calendars, preparing documents, handling travel arrangements, and assisting with HR activities. The ideal candidate has a Bachelor's in Business Administration, 2-3 years of administrative experience, and proficiency in English and Russian. Strong organizational skills and a proactive attitude are essential for this fast-paced work environment.

Qualifications

• Minimum 2–3 years of administrative experience in a fast-paced environment.
• Experience in the oil & gas industry is an advantage.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day administrative support to the team and management.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare documents, reports, presentations, and correspondence.
• Handle travel arrangements and maintain filing systems.
• Assist with procurement documentation and HR activities.

Skills

Proficiency in English

Proficiency in Russian

Strong communication skills

Excellent organizational skills

Attention to detail

Education

Bachelor’s degree in Business Administration

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

We are a growing and dynamic Oil & Gas Company committed to operational excellence, innovation, and high-quality service across our projects. We are currently seeking a professional and detail-oriented Administrative Assistant to join our team and support daily office operations.

Key Responsibilities

• Provide day-to-day administrative support to the team and management.
• Manage calendars, schedule meetings, and coordinate internal/external appointments.
• Prepare and format documents, reports, presentations, and correspondence.
• Handle travel arrangements including flight bookings, hotel reservations, and itineraries.
• Maintain organized electronic and physical filing systems.
• Assist with procurement documentation, vendor coordination, and invoice tracking.
• Support HR activities such as onboarding, offboarding, maintaining personnel records.
• Coordinate office supplies, ensure smooth office operations, and liaise with service providers.
• Perform other administrative tasks as assigned by management.

Qualifications & Skills

• Bachelor’s degree in Business Administration or a related field (preferred).
• Minimum 2–3 years of administrative experience; oil & gas industry experience is an advantage.
• Proficiency in English and Russian languages is mandatory.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong time-management skills and ability to work in a fast-paced environment.
• Professional, proactive, and service-oriented personality.