Administrative Assistant

fäm Properties Dubai; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading real estate agency in Dubai is looking for an Administrative Assistant to join their Recruitment Team. The role requires managing recruitment documentation, assisting in onboarding new hires, and maintaining records in applicant tracking systems. Candidates should possess a Bachelor's degree in Human Resources or Business Administration, and have proven experience in administrative roles. Strong organizational skills and proficiency in Microsoft Office are essential. This position offers an opportunity to be involved in a fast-paced recruitment environment.

Qualifications

• Proven experience in an administrative or coordination role, preferably within a recruitment or HR environment.
• Strong attention to detail and ability to handle sensitive information with discretion.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and update recruitment-related documentation, including job postings and candidate resumes.
• Assist in the onboarding process for new hires.
• Prepare and distribute recruitment reports and metrics.
• Liaise with Recruiters and hiring managers.

Skills

Organizational skills

Multitasking

Proactive attitude

Customer service orientation

Education

Bachelor’s degree in Human Resources or Business Administration

Tools

Microsoft Office Suite

Job description

We are looking for a highly organized and proactive Administrative Assistant to join our Recruitment Team. In this role, you will provide essential administrative and coordination support to ensure the smooth and efficient operation of our recruitment processes.

Key Responsibilities

• Manage and update recruitment-related documentation, including job postings, candidate resumes, and interview feedback.
• Assist in the onboarding process for new hires, ensuring all necessary paperwork and orientations are completed.
• Maintain accurate and up-to-date records in our applicant tracking system.
• Prepare and distribute recruitment reports and metrics to support data-driven decision-making.
• Liaise with Recruiters and hiring managers to ensure a positive and efficient recruitment experience.
• Assist with the planning and execution of recruitment events, such as job fairs and open houses.
• Provide general administrative support to the Recruitment Team, including managing correspondence and handling inquiries.
• Handle correspondence, manage inquiries, and provide general PA support to the Recruitment Manager as needed. This may include managing emails, preparing documents, and handling confidential information.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Proven experience in an administrative or coordination role, preferably within a recruitment or HR environment.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with applicant tracking systems is a plus.
• Excellent verbal and written communication skills.
• Ability to work effectively under pressure and handle sensitive information with discretion.
• A proactive attitude with a strong customer service orientation.