Administrative Assistant

Confidential Jobs; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading firm in operations support in Abu Dhabi seeks an Operations Support professional to coordinate internal functions and improve department awareness. This role involves managing meetings, maintaining filing systems, and supporting administrative tasks. Candidates should have a university degree in a relevant field and experience in a similar position, with strong organizational and interpersonal skills. Join a multi-cultural environment and enhance team operations effectively.

Qualifications

• A university degree in a relevant discipline is required.
• Related experience in managing a similar position is essential.
• Experience working in a multi-cultural environment is important.

Responsibilities

• Coordinate and improve internal functions, processes, and knowledge management.
• Liaise with all departments to ensure needs and policies are communicated.
• Support arranging department and external meetings as needed.

Skills

Good organizing and coordination skills

Good people skills

Good interpersonal skills

Ability to handle administrative tasks and requests

Education

University Degree in a relevant discipline

Job description

Operations Support

Serve as ‘coordinator,’ improving internal functions, processes, knowledge management, department awareness, etc.

Liaise with the all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy & procedures while boosting team morale.

Keep track of CSO expenses and department roster whilst ensuring operations are within company policy and procedures.

Maintain Corporate Credit Card tracker and organization of use.

Support in arranging department meetings, external meetings, and working groups called by the CEO.

Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CSO and stakeholder Leadership.

Offering on hand assistance at flagship events.

Administrative Support

Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.

Organize the CSO’s schedule of meetings and visits, business travel, ensuring that the diary is kept current.

Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.

Prepare and update office spreadsheets and presentations in line with requirements.

Qualifications

University Degree in a relevant discipline

Experience

Related experience in managing a similar position.

Experience working in a multi-cultural environment.

Knowledge and Skills

• Good organizing and coordination skills
• Good people skills
• Good interpersonal skills
• Ability to handle administrative tasks and requests