Administration Staff (Japanese Speaker)

NADIA Recruitment & Management Consultants; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A multinational company in Dubai is seeking an Administration Staff (Japanese Speaker) to provide administrative support and ensure efficient office activities. Responsibilities include arranging travel, managing calendars, and overseeing administration tasks. Candidates must possess a bachelor's degree, with at least 3 years of experience and proficiency in both English and Japanese. Strong organizational skills are essential for this role.

Qualifications

• Minimum 3 years of administrative experience, preferably in an international organization.
• Reliable, detail-oriented, and able to handle confidential information.

Responsibilities

• Arrange official travel, including flights, visas, and accommodation.
• Plan and coordinate meetings, workshops, and seminars.
• Manage calendars for office management/executive staff.
• Oversee office administration, including filing and document management.
• Liaise with head office regarding travel arrangements.
• Assist with payment documentation and expense reports.
• Perform general administrative and operational tasks.

Skills

Excellent command of English

Proficient in Japanese

Strong organizational skills

Communication skills

Coordination skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office applications

Online banking systems

Job description

Job Summary

Our client, a multinational company based in Dubai, is looking for an Administration Staff (Japanese Speaker). You will provide administrative and operational support to ensure efficient daily office activities in accordance with organizational policies and procedures.

Key Responsibilities

• Arrange official travel, including flights, visas, and accommodation.
• Plan and coordinate meetings, workshops, and seminars.
• Manage calendars for office management/executive staff, ensuring meeting schedules, invitations, agendas, and follow‑ups are organized.
• Oversee office administration, including filing, document management, and procurement of supplies and equipment.
• Liaise with head office regarding travel arrangements, business trip logistics, and expense statements.
• Assist with payment documentation, expense reports, and other accounting‑related administrative support.
• Perform general administrative and operational tasks as assigned by management.

Requirements

• Bachelor’s degree in Business Administration or related field.
• Minimum 3 years of administrative experience, preferably in an international organization.
• Excellent command of English; proficient in Japanese.
• Proficient in Microsoft Office applications and online banking systems.
• Strong organizational, communication, and coordination skills.
• Reliable, detail‑oriented, and able to handle confidential information with discretion.