Administration Manager

OHS Recruitment; Ajman Emirate; On-site; AED 120,000 - 200,000; Full time

Job summary

A recruitment agency in the United Arab Emirates is seeking an experienced operations manager to lead administrative and logistics functions for diverse sectors, including manufacturing and retail. The ideal candidate will have 8–12 years of relevant experience, strong knowledge of UAE compliance, and effective leadership skills. This full-time position is vital for ensuring operational efficiency and supporting growth across various divisions.

Qualifications

• 8–12 years in administration/operations, preferably in multi-industry groups.
• Strong knowledge of UAE laws and compliance.
• Excellent leadership, negotiation, and communication skills.

Responsibilities

• Lead daily operations of the Admin Department.
• Oversee logistics operations and manage vendor relationships.
• Prepare and monitor budgets, tracking expenditures.

Skills

Leadership

Negotiation

Communication

Problem-solving

Budgeting

Education

Bachelor’s in Business Administration

Operations Management

Tools

MS Office

ERP systems

Job description

Industry: Manufacturing / Retail / Fashion / Fragrance / F&B

Experience: Minimum 8 years

Contract: Full-time

Languages: Fluent English; Arabic is an advantage

Start Date: ASAP

Our Multi Sector Group client is looking for an exceptional candidate to streamline administrative, logistics, maintenance, and supplier functions across the Group’s diverse sectors. Ensure operational efficiency, cost control, and regulatory compliance while supporting growth across retail, manufacturing, hospitality, and other divisions.

Administration

• Lead daily operations of the Admin Department
• Develop and implement group-wide policies, SOPs, and process improvements
• Supervise documentation, asset control, and recordkeeping
• Liaise with government entities (Municipality, Civil Defense, DED) for permits and compliance
• Coordinate with mall management for lease renewals, decorations, and fit-out approvals
• Manage facilities, leases, and property insurance

Logistics & Supply Chain

• Oversee logistics operations across stores, warehouses, and production sites
• Coordinate transportation, customs clearance, and inventory movement
• Monitor logistics performance and control freight costs
• Collaborate with procurement and warehouse teams for timely delivery

Maintenance & Facility Management

• Manage preventive and corrective maintenance for all business units
• Supervise internal teams and external service providers (electrical, mechanical, HVAC)
• Ensure health, safety, and environmental compliance
• Prepare maintenance schedules, contracts, and budgets

Supplier & Vendor Affairs

• Build and maintain vendor relationships
• Negotiate service agreements, pricing, and credit terms
• Evaluate supplier performance and ensure timely payments
• Collaborate with procurement on vendor selection and qualification

Financial & Budgetary

• Prepare and monitor administration and maintenance budgets
• Track expenditures and implement cost control
• Support internal audits and ensure transparency
• Lead administration, logistics, and maintenance teams
• Provide training, mentorship, and performance evaluations

Internal & External Coordination

• Internal: Heads of Departments, Line Managers

🎓 Qualifications & Experience

• Bachelor’s in Business Administration, Operations Management, or related field
• 8–12 years in administration/operations, preferably in multi-industry groups
• Strong knowledge of UAE laws and compliance
• Proven experience in logistics, vendor management, and maintenance
• Excellent leadership, negotiation, and communication skills
• Proficient in MS Office and ERP systems
• UAE driving license preferred
• Strategic planning and organizational efficiency
• Vendor and contract negotiation
• Problem-solving and decision-making
• Budgeting and cost control
• Multitasking across diverse sectors
• High attention to detail and accountability