Administration Coordinator

Emirates Airlines - Other locations; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading airline company in Dubai is seeking an Administration Coordinator to oversee resource distribution and ensure smooth operational support. The ideal candidate will have substantial experience in administrative roles and be proficient in various Company systems. This job offers a unique opportunity to work within a dynamic environment, enhancing one's career while enjoying a tax-free salary and travel benefits. Join us and be part of a multicultural team striving for excellence.

Benefits

Attractive tax-free salary

Travel benefits including flight discounts

Opportunities for career growth

Qualifications

• Experience in an administration environment, preferably in a similar capacity.
• Proficient in MS packages, Company systems (TER/ROS) & Resource Management.
• Knowledge in various Company Systems like MACS and HR Direct.

Responsibilities

• Conduct on-site spot checks and follow up with stakeholders.
• Maintain quotations and manage the distribution of department amenities.
• Generate reports and distribute them to management.

Skills

Experience in an administration environment

Proficiency in MS packages

Knowledge of Company systems

Resource management proficiency

Tools

DMACS

LESA

OPERA

ITSR

HR Direct

Job description

Job Purpose

At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always ‘Fly Better.’ As one of the most recognised and admired brands globally, we’re driven by innovation and excellence. Join us as a Administration Coordinator and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you’ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.

Plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation

In this role, you will:

• Conduct on site spot checks & undertake necessary follow up with both internal & external stake holders as per service level agreement or warranties.
• Liaising & maintaining quotations of products with internal/external stake holders & raising the needful requisitions on a timely manner. Managing the distribution & availability of newspapers, magazines, stationary and other amenities for the department.
• Generating various reports and distributing the same to management and other relevant internal
  Stakeholders.
• Ensuring timely maintenance by conducting routine checks and arranging for the servicing of all equipment owned by all the Passenger Support Services areas. Same to be achieved by obtaining timely approval of repair and maintenance quotations, analysing them, presenting them to management and managing them once approved with Suppliers.
• Coordinate with HRSS and authorities to ensure timely issuance of Airport Passes, Driving Permits and arranging passes for employees/vehicles/tools/materials. Also, responsibilities to include drafting & issuing letters for Police approvals. Monitoring the execution of the work and control manpower/man-hours as per the plan set whilst following up with Facility & Product Development on status & updates. Set up project meetings with stakeholders, maintain meeting minutes as well as updating and distributing Project Tracker status. Ensuring Suppliers comply with Safety regulations & are in possession of necessary approvals prior to commencement of work.
• Plan & assist with the execution of ad hoc assignments liaising with relevant internal/external stakeholders and provide updates to management on the progress and of any concerns that needs escalation. Also assist with various staff issues, from meeting management, letter issuance, spot review, and performance management support etc.

Qualification

To be considered for the role, you must meet the below requirements:

• Experience in an administration environment, preferably in a similar capacity
• Should be proficient on MS packages, Company systems (TER/ROS) & Resource Management
• Systems For Lounges: Should be proficient on various Company Systems DMACS, LESA, OPERA, ITSR, ITSE, E-Workflow, ALTARS, HR Direct, DCMM and
• External Systems: Should be proficient on various Company Systems MACS, LESA, OPERA, ITSR, AS connect

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers. If you’re looking for a challenging and rewarding opportunity, apply today and join our team!

Salary & benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.

Discover what it’s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career’s website: www.emirates.com/careers.