Administration Assistant/ PRO

Airbus; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading aerospace company is seeking an organized Administration Assistant in Dubai. This entry-level role involves managing administrative services, handling visa applications, and supporting procurement. Candidates must have a degree or diploma and at least 3 years of relevant experience in Dubai. Proficiency in MS Office and strong communication skills in English are essential, with Arabic being a significant advantage. The position requires a commitment to compliance and integrity in a diverse work environment.

Qualifications

• At least 3 years of relevant work experience in Dubai.
• Practical knowledge of UAE immigration rules and procedures.
• Excellent verbal and written communication skills in English.
• Speaking and writing in Arabic is an advantage.

Responsibilities

• Handle online visa applications.
• Manage e-wallet and expense reports.
• Assist with procurement by raising purchase orders.
• Administer company parking slot allocation system.
• Support Senior Administration Officer in event planning.

Skills

Organizational skills

Communication skills

MS Office

Interpersonal skills

Education

Degree or diploma

Tools

Excel

PowerPoint

G-Suite

Job description

Job Description:

We are looking for a reliable highly organized individual with great communication skills to join our team as an Administration Assistant/ PRO.

This is a full-time entry-level position based at our office in Dubai Airport Free Zone. The role offers a permanent contract and requires daily on-site presence.

This role is about assisting the Senior Administration Officer in daily management of administrative services for Airbus Africa and Middle East employees within DAFZA and all concerned authorities inside or outside of the UAE (immigration consulates, municipality, Civil Aviation Authority, etc.).

Key Responsibilities:

• Handle on-line visa application.
• Manage e-wallet and combine expense reports as required by Finance department.
• Assist Procurement department with various purchases by raising purchase orders via SAP.
• Administer the companys parking slot allocation system.
• Managing business cards and other printing press orders.
• Preparing gate passes and other permits for the visitors.
• Support the Senior Administration Officer in planning and organizing company events and activities.
• Provide backup support to the Senior Administration Officer and other secretarial staff during absences or leave.
• Administer medical insurance applications and cancellations; update the census list during renewals.
• Collect, maintain and review employee data for internal reports, assist in developing or refining reporting formats and verifying information.
• Assist in HR-related administrative tasks and recruitment projects.
• Perform general clerical duties including filing, scanning, copying and archiving.
• Carry out other administrative tasks as assigned.

Job Requirements:

• Degree or diploma and at least 3 years relevant work experience in Dubai.
• Practical knowledge of UAE immigration rules and procedures.
• Excellent verbal and written communication skills in English is a must.
• Speaking and writing in Arabic is a big advantage.
• Good organizational and interpersonal skills are strongly required.
• Advanced proficiency in the use of MS Office applications like Excel and PowerPoint or G-Suite (Google Sheets and Google Slides).

This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success, reputation and sustainable growth.

Company:

Airbus Africa and Middle East FZE

Employment Type:

Permanent

Experience Level:

Entry Level

Job Family:

Administration / Documentation

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is and always has been committed to equal opportunities for. As such we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to.

At Airbus we support you to work, connect and collaborate more easily and flexibly. Wherever possible we foster flexible working arrangements to stimulate innovative thinking.