Administration Assistant

Al Tayer Group; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

Al Tayer Group in Dubai seeks an entry-level Estimation Support role to coordinate supplier and subcontractor enquiries, assist with basic quantity take-offs, and help maintain cost databases for interior fit-out and joinery projects.

You will work under the Estimation Department, liaising with suppliers and internal teams, preparing quotation sheets, and supporting tender submissions. Fresh graduates with an interest in Estimation are encouraged to apply.

Qualifications

• Diploma or bachelor’s degree in civil engineering, Quantity Surveying, Construction Management, Interior Design, or a related field.
• 1 to 3 years of experience in Estimation, Procurement, QS, or Tender Administration.
• Fresh graduates with strong interest in Estimation and Quantity Surveying are encouraged to apply.

Responsibilities

• Coordinate supplier and subcontractor enquiries as directed by estimators.
• Follow up quotations, samples, datasheets, and clarifications.
• Maintain and update supplier and subcontractor databases.
• Record and track received quotations.
• Prepare quotation comparison sheets.
• Assist estimation team during tender submissions and deadlines.

Education

Diploma in civil engineering

Bachelor’s degree in civil engineering

Quantity Surveying

Construction Management

Interior Design

Tools

MS Excel

MS Word

Outlook

AutoCAD

CCS Take-off

Job description

To provide administrative and estimating support to the Estimation Department by
coordinating supplier and subcontractor enquiries, following up quotations, and assisting
with basic quantity take-os for interior fit-out and joinery projects.

Responsibilities

Supply Chain Coordination

• Send enquiries to suppliers and subcontractors as directed by the estimators.
• Follow up suppliers and subcontractors for quotations, samples, technical datasheets, and clarifications.
• Maintain and update supplier and subcontractor databases.
• Record and track received quotations.
• Assist in preparing quotation comparison sheets.

Quantity Take-off Support

• Assist estimators in reviewing drawings and specifications.
• Perform basic quantity take-offs and measurements under supervision.
• Prepare quantity schedules for:
• Update quantity take-off sheets when revised drawings are issued.

Cost Database Management

• Maintain historical cost and supplier pricing records.
• Update material and labour cost databases.
• Organize supplier quotations and project cost information for future reference.

Coordination and Communication

• Liaise with suppliers, subcontractors, and internal departments.
• Follow up on outstanding quotations and technical information.
• Assist in preparing meeting minutes and action trackers.
• Support the estimation team during tender submissions and deadline periods

Qualifications

• Diploma or bachelor’s degree in civil engineering, Quantity Surveying, Construction
• Management, Interior Design, or a related field.
• 1 to 3 years of experience in Estimation, Procurement, QS, or Tender Administration.
• Fresh graduates with strong interest in Estimation and Quantity Surveying are
• encouraged to apply.

Technical Skills

• Basic understanding of interior fit-out and joinery works.
• Ability to read architectural and fit-out drawings.
• Basic quantity take-o knowledge.
• Proficiency in Microsoft Excel, Word, and Outlook.
• AutoCAD knowledge is preferred.
• Familiarity with CCS Quantity Take-o or similar software is an advantage but not
• mandatory.
• Good communication and follow-up skills.
• Strong organizational abilities.
• Attention to detail and accuracy.
• Willingness to learn and develop estimating skills.