Administration & Project Coordinator

Pipecare Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A pipeline maintenance company in Dubai is seeking an Administration and Project Coordinator to support the CEO's office. The ideal candidate will have over 5 years of experience in complex coordination, possess strong organizational and communication skills, and be capable of handling executive-level tasks in a fast-paced environment. Responsibilities include managing schedules, coordinating meetings, and providing administrative support. Candidates should hold a Master's degree and be proficient in Microsoft Office.

Qualifications

• 5+ years of experience in complex coordination of activities.
• Capacity to think strategically and respond analytically.
• Ability to edit and format documents.

Responsibilities

• Coordinate various parts of an activity to enable collaboration.
• Provide executive-level support to C-level employees.
• Manage a complex schedule and handle frequent reprioritizations.

Skills

Excellent written and verbal communication skills

Exceptional organizational skills

Ability to manage multiple tasks

Mastery of Microsoft Office suite

Ability to thrive in a fast-paced environment

Education

Master of Arts degree or Master of Science degree

Job description

PipeCare Group of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for an Administration and Project Coordinator to CEO office.

Administration and Project Coordinator plans, organizes and coordinates various projects, monitors their progress, and reports outcomes. He/she communicates and collaborates with different teams, provides administrative and operational support to C-suits, resolves issues, and analyzes the market trend.

The job location is JLT area, Dubai, UAE.

Main responsibilities:

• Coordination - organizing the various parts of an activity to enable collaboration and efficient communication.
• Advisory - giving information or advice or a recommendation about what should be done.
• Assistance - scheduling appointments and meetings, coordinating resources, and assembling appropriate reference and back‑up material for all meetings – including meetings set by the Management; scheduling the Chairman meetings with high‑level leaders of other organizations, with the appropriate combination of assertiveness.

Main duties:

• Provide executive‑level support to the C‑level employees with a high degree of initiative, judgement, and discretion;
• Manage a complex schedule and handle frequent reprioritizations that will often require independent decision making. Duties under this include:
• Coordinate travel arrangements: develop itineraries, book flights and hotel arrangements, reserve meeting facilities, and perform other necessary arrangements as needed – including travel schedules;
• Serve as a point of contact for the Chairman and C‑suite executives;
• Proactively identify and exercise independent analysis and judgement in prioritizing situations requiring attention;
• Track the manager’s project deadlines and needs, while also simultaneously meeting one’s own deliverables;
• Establish and maintain a strong working relationship with the Executive Personal Assistant who coordinates all communication and activities with C‑suits;
• Other duties as assigned.

Required Qualifications:

• Master of Arts degree, Master of Science degree, or equivalent degree;
• 5+ years of experience in complex coordination of activities, management, or comparable experience;
• Excellent written and verbal communication skills;
• Ability to work independently as well as collaboratively with colleagues. This includes overcoming geographic and other potential barriers to communicating with and making contributions to the team’s work;
• Exceptional organizational skills, including the ability to manage multiple tasks and projects simultaneously while meeting deadlines;
• Ability to thrive in a fast paced and challenging environment;
• Capacity to think strategically, critically, and respond analytically;
• Ability to edit and format documents;
• Mastery of Microsoft Office suite;
• Flexibility in working with new issues, topics, and approaches.

Physical and Mental Requirements:

• Lifting and Carrying: Ability to lift and carry up to 50 pounds.
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking: Ability to maintain focus and multitask effectively.
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off‑site locations when necessary.

About PIPECARE Group:

PIPECARE Group offers comprehensive In‑Line Inspection Services to identify and size pipeline threats, utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

What we do:

In‑Line Inspection Services

PIPECARE provides In‑Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.

Inspection Technologies

Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.

Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.

Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.

Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.

Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).

Specialized Tools and Technologies

Combo Tools: Use multiple measurement systems in various combinations.

Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.

Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.