Admin & Personal Assistant - Real Estate

Talent BluePrint; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic real estate organization in Dubai is seeking an organized Admin & Personal Assistant to manage office operations and support senior leadership. The ideal candidate should have 1–2 years of experience in the Dubai real estate sector and be fluent in Arabic and English. Responsibilities include managing administrative tasks, handling client interactions, and providing personal assistant support. This role offers an exciting opportunity in a fast-paced, client-oriented environment.

Qualifications

• 1–2 years of experience in the Dubai real estate sector.
• Proven experience in administrative or personal assistant roles.
• Strong organizational and multitasking capabilities.
• Ability to work under pressure in a fast-paced environment.
• Excellent time-management and prioritization skills.

Responsibilities

• Manage daily administrative operations to ensure a smooth office environment.
• Provide full personal assistant support to senior management.
• Serve as a professional point of contact for clients and stakeholders.
• Assist with preparation of real estate documentation and contracts.
• Maintain accurate records and administrative trackers.

Skills

Excellent verbal and written communication skills

Fluency in Arabic and English

Strong interpersonal and customer service skills

Professional appearance and client-facing confidence

Attention to detail

Strong problem-solving skills

Proficient in Microsoft Office

Job description

Position - Admin & Personal Assistant

Location - Dubai

Duration - Full time

Company Overview

We are a dynamic and growing real estate organization based in Dubai, delivering high-quality property solutions and professional client services across residential and commercial segments. To support our expanding operations, we are looking for a highly organized, presentable, and detail-oriented Admin & Personal Assistant who can efficiently manage administrative functions while providing direct personal support to senior leadership.

Role Summary

The Admin & Personal Assistant – Real Estate will play a critical role in ensuring the smooth functioning of day-to-day office operations while acting as a key point of coordination between management, clients, brokers, and external stakeholders. This role requires a professional who can balance administrative responsibilities with personal assistant duties in a fast-paced, client-driven real estate environment.

The ideal candidate will be flexible, composed under pressure, and confident in handling client interactions while maintaining confidentiality and operational excellence.

Key Responsibilities

Administrative & Office Support

• Manage daily administrative operations to ensure a smooth and efficient office environment
• Organize and maintain physical and digital filing systems, records, and databases
• Draft, format, and prepare correspondence, reports, presentations, and official documents
• Handle incoming and outgoing calls, emails, and office communication professionally
• Coordinate office supplies, vendors, and service providers as required
• Support internal processes and ensure adherence to company policies and procedures

Personal Assistant Duties

• Provide full personal assistant support to senior management
• Manage calendars, schedules, meetings, reminders, and follow-ups
• Arrange meetings, appointments, and travel-related requirements if needed
• Act as a gatekeeper by prioritizing communication and requests efficiently
• Handle confidential and sensitive information with absolute discretion

Client & Stakeholder Management

• Serve as a professional point of contact for clients, developers, brokers, and partners
• Welcome and assist clients during office visits, ensuring a positive customer experience
• Coordinate client meetings, property viewings, and documentation processes
• Maintain professional communication standards across all client interactions
• Follow up with clients regarding documentation, appointments, and service requests

Real Estate Operations Support

• Assist with preparation and coordination of real estate documentation and contracts
• Support property listings, marketing coordination, and listing updates
• Liaise with internal teams and external agencies for property-related requirements
• Track documentation status and ensure timely completion of administrative tasks
• Support brokers and management with operational and documentation needs

Reporting & Coordination

• Maintain accurate records, logs, and administrative trackers
• Assist in preparing management reports and updates
• Ensure timely follow-ups and coordination across multiple stakeholders
• Handle ad-hoc administrative and coordination tasks as required

Required Qualifications & Experience

• 1–2 years of experience in the Dubai real estate sector (mandatory)
• Proven experience in administrative or personal assistant roles
• Strong organizational and multitasking capabilities
• Ability to work under pressure in a fast-paced environment
• Excellent time-management and prioritization skills

Skills & Competencies

• Excellent verbal and written communication skills
• Fluency in Arabic and English (mandatory)
• Strong interpersonal and customer service skills
• Professional appearance and client-facing confidence
• High level of discretion, integrity, and reliability
• Attention to detail and strong problem-solving skills
• Proficient in Microsoft Office and basic office systems

Eligibility Criteria

• Preferred nationality: Egyptian, Lebanese, or Syrian
• Must be currently residing in Dubai
• Valid UAE residence visa (transferable)