Admin Coordinator

WorleyParsons Arabia Limited Co; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

WorleyParsons Arabia Limited Co. in Dubai seeks an experienced office management professional to oversee day-to-day operations, supervise staff, and coordinate clerical and executive support across field locations.

The role involves managing timesheets, travel arrangements, budgets, and finance-related reporting while supporting cost control and procurement activities for a dynamic energy services environment.

Responsibilities

• Responsible for the day to day operation of office management
• supervise personnel for the benefits department and secretVerdana staff
• coordination of clerical support staff and executive secretary offices
• Training and evaluation of secretVerdana staff
• coordinate relocation of field staff to remote site locations
• Management of staff timesheets
• per diem
• expense reports
• utilities
• telephones and billings for housing accommodations
• coordinate and administer the travel program for all WORLEY management and employees
• monitor and issue cost savings reports for corporate review
• Organize contract files
• edit and maintain financial reports
• control inventory and supplies
• publish monthly reports
• oversee accounts payable and receivable
• assist in preparation of annual budgets and monitor cost of operations
• production of proposals
• bid packages
• contracts
• specifications
• Handle conferences
• meeting air travel and accommodations for domestic travel

Job description

About us Worley is a global company of energy chemicals and resources experts headquartered in Australia We partner with our customers to deliver projects and create value across the life of their assets We specialize in consulting engineering procurement and construction across the project lifecycle with services extending through to operations and decommissioning Leveraging extensive experience and AI-enabled delivery we support customers in navigating complexity as they meet today s needs and transition to more sustainable solutions

Position Summary

Responsible for planning preparing scheduling filing and other requests from field projects clients or other-in house departments and other branch offices

Primary Responsibilities

• Responsible for the day to day operation of office management
• supervise personnel for the benefits department and secretVerdana staff
• coordination of clerical support staff and executive secretary offices
• Training and evaluation of secretVerdana staff
• coordinate relocation of field staff to remote site locations
• Management of staff timesheets
• per diem
• expense reports
• utilities
• telephones and billings for housing accommodations
• coordinate and administer the travel program for all WORLEY management and employees
• monitor and issue cost savings reports for corporate review
• Organize contract files
• edit and maintain financial reports
• control inventory and supplies
• publish monthly reports
• oversee accounts payable and receivable
• assist in preparation of annual budgets and monitor cost of operations
• production of proposals
• bid packages
• contracts
• specifications
• Handle conferences
• meeting air travel and accommodations for domestic travel

Moving forward together

We want our people to be energized and empowered to drive sustainable impact So our focus is on a values-inspired culture that unlocks brilliance through belonging connection and innovation We re building a diverse inclusive and respectful workplace Creating a space where everyone feels they belong can be themselves and are heard And we re not just talking about it we re doing it We re reskilling our people leveraging transferable skills and supporting the transition of our workforce to become experts in today s low carbon energy infrastructure and technology Whatever your ambition there s a path for you here And there s no barrier to your potential career success Join us to broaden your horizons explore diverse opportunities and be part of delivering sustainable change