Admin Associate Manager

Majid Al Futtaim; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading retail and entertainment developer is seeking an Admin Associate Manager to provide comprehensive administrative support to the Vice President. This role involves managing schedules, coordinating meetings, and ensuring efficient operations. The ideal candidate holds a Bachelor's degree and has 3–5 years of experience in a similar role. Excellent organization and communication skills in English are essential.

Benefits

Friendly work environment

Positive workplace culture

Opportunities to build experiences

Qualifications

• 3–5 years of experience as an Executive Assistant, preferably in retail or FMCG.
• Strong attention to detail and discretion in handling confidential matters.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the VP’s calendar and prioritize appointments.
• Act as the primary contact for stakeholders.
• Prepare and edit presentations and reports.
• Organize meetings and events.
• Arrange travel plans for the VP.
• Process expense claims and budget documentation.
• Maintain organized filing systems.

Skills

Organizational skills

Multitasking

Communication in English

Proficiency in MS Office Suite

Education

Bachelor’s degree in Business Administration

Diploma in Office Administration or Secretarial Studies

Job description

BUSINESS INTRODUCTION

Majid Al Futtaim Holding is the leading shopping mall, retail, communities, entertainment developer and operator in the Middle East, North Africa, and Central Asia regions. With over 43,000 people, revenues of over US$ 11 Billion, and operations in 18 countries. Some of the iconic brands we carry include Mall of the Emirates, Carrefour, All Saints, Lego, City Center, Abercrombie & Fitch, & Vox Cinemas. We believe in making Great Moments for Everyone, Every day.

JOB TITLE

Admin Associate Manager | MAF Retail | UAE Corporate Head Office

ROLE SUMMARY

The Administrative Assistant provides comprehensive administrative, coordination, and organizational support to the Vice President – Commercial of Retail Discount. The role ensures smooth daily operations, effective calendar and travel management, and timely execution of administrative processes, enabling the VP to focus on strategic and commercial priorities.

ROLE PROFILE

• Manage the VP’s calendar, schedule meetings, and prioritize appointments for effective time management.
• Act as the primary contact for internal and external stakeholders, ensuring timely and professional communication.
• Prepare, edit, and format presentations, reports, and official correspondence.
• Organize and coordinate meetings, workshops, and events, including agendas, logistics, and follow‑up actions.
• Arrange travel plans for the VP and occasionally for team members, covering flights, visas, and accommodations.
• Process expense claims, invoices, and budget‑related documentation in compliance with company policies.
• Maintain organized digital and physical filing systems, ensuring confidentiality and easy retrieval.
• Support commercial team with project tracking, document collation, and KPI monitoring for decision‑making.

REQUIREMENTS

• Bachelor’s degree in Business Administration or related field (Diploma in Office Administration or Secretarial Studies is an advantage).
• 3–5 years of experience as an Executive Assistant supporting senior leadership, preferably in retail, FMCG, or multinational environments.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent written and verbal communication in English (Arabic is a plus).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional presence, discretion, and ability to handle confidential matters while working with senior executives and diverse teams.

WHAT WE OFFER

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and is excited about our future.
• Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.