Admin Assistant

Experts Plus Recruitment Services; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A government support service based in Dubai is seeking an Administrative Assistant / Secretary to provide high-level support to senior leadership. The successful candidate will manage correspondence, schedule meetings, prepare reports, and maintain confidentiality. Ideal applicants are UAE Nationals or Arabic speakers with proven experience in administrative roles, proficient in MS Office, and possess strong organizational skills. This role is crucial for ensuring compliance and support for office operations.

Qualifications

• Proven experience in an administrative or secretarial role.
• Experience supporting senior leadership within a government or semi-government entity.
• Ability to handle confidential information with professionalism.

Responsibilities

• Provide administrative and secretarial support to senior leadership.
• Manage calendars, meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, emails, and official documents.
• Prepare reports, presentations, and meeting minutes.
• Coordinate with internal departments and external stakeholders.
• Maintain proper filing systems (physical and electronic).
• Ensure confidentiality and compliance with organizational policies.
• Support office operations and assist with ad-hoc administrative tasks.

Skills

Proficiency in MS Office

Strong communication skills

Coordination skills

Organizational skills

Job description

The Administrative Assistant / Secretary is responsible for providing high-level administrative and secretarial support to senior leadership within a government/semi-government organization. The role includes managing official correspondence, scheduling, documentation, and coordination with internal and external stakeholders while ensuring compliance, confidentiality, and professional standards.

Key Responsibilities

• Provide administrative and secretarial support to senior leadership
• Manage calendars, meetings, appointments, and travel arrangements
• Handle incoming and outgoing correspondence, emails, and official documents
• Prepare reports, presentations, and meeting minutes
• Coordinate with internal departments and external stakeholders
• Maintain proper filing systems (physical and electronic)
• Ensure confidentiality and compliance with organizational policies
• Support office operations and assist with ad-hoc administrative tasks

Key Requirements

• Arabic speakers only or UAE Nationals
• Proven experience in an administrative or secretarial role
• Experience supporting senior leadership, preferably within a government or semi-government entity
• Strong communication, coordination, and organizational skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with professionalism