Admin Assistant

TALENTMATE; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment and staffing firm in Abu Dhabi is seeking an Admin Assistant to ensure smooth administrative operations. This full-time role involves managing schedules, handling communications, and supporting various office functions. The ideal candidate will have proven experience, excellent communication skills, and proficiency in Microsoft Office. Join a dynamic team and contribute to the overall effectiveness of the organization.

Qualifications

• Proven experience as an administrative assistant or in a related role.
• Ability to work independently and as part of a team.
• Capability of handling sensitive and confidential information.

Responsibilities

• Manage and maintain executives’ schedules.
• Screen, prioritize, and respond to incoming emails and calls.
• Prepare and edit correspondence, presentations, and reports.
• Assist in maintaining filing systems.
• Coordinate logistics for meetings, events, and conferences.
• Process invoices and handle expense reports.
• Oversee procurement of office supplies.
• Assist in onboarding new employees.
• Liaise with internal departments and external partners.
• Contribute to team planning and development activities.

Skills

Excellent written and verbal communication skills

Strong organizational skills

Proficiency in Microsoft Office Suite

Detail-oriented

Strong interpersonal skills

Education

High school diploma or equivalent

Job description

Overview

Job Description
The role of an Admin Assistant is pivotal in ensuring the smooth operation of an organization's administrative functions. As an Admin Assistant, you will be responsible for providing comprehensive support to managers, staff, and office operations. This position requires a high degree of professionalism, discretion, and the ability to manage multiple tasks efficiently. You will play a central role in organizing schedules, managing communications, and assisting with administrative processes. The ideal candidate will possess excellent interpersonal skills, a keen eye for detail, and the capability to work independently as well as part of a team. Your contributions will directly impact the effectiveness and productivity of the team and organization as a whole.

Responsibilities

• Manage and maintain executives’ schedules, including the organization of meetings and appointments.
• Screen, prioritize, and respond to incoming emails and telephone calls efficiently.
• Prepare and edit correspondence, presentations, and reports for various stakeholders.
• Assist in maintaining accurate and organized filing systems for easy information retrieval.
• Coordinate and facilitate logistics for meetings, events, and conferences effectively.
• Support financial operations by processing invoices and handling expense reports accurately.
• Oversee the procurement of office supplies and ensure all equipment is operational.
• Assist in the onboarding process of new employees, including orientation and training sessions.
• Liaise with internal departments and external partners to support administrative processes.
• Maintain confidentiality of sensitive information and uphold organizational protocols at all times.
• Contribute to team planning and development activities through active participation and feedback.
• Support the overall administrative management by undertaking special projects as required.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven experience as an administrative assistant or in a related role.
• Excellent written and verbal communication skills are essential for success.
• Strong organizational skills with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) is required.
• Detail-oriented and capable of handling sensitive and confidential information.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong interpersonal skills to interact with staff and external partners professionally.

Job Details

Role Level: Mid-Level

Work Type: Full-Time

Country: United Arab Emirates

City: Abu Dhabi

Company Website: https://www.talentmate.com

Job Function: Administrative Support

Sector: Recruitment & Staffing

What We Offer

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you\'re hunting for your Next Job Opportunity or Looking for Potential Employers, we\'re here to lend you a Helping Hand.

Disclaimer

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