Accounts Receivable Assistant - Dubai Campus

Heriot-Watt University; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading educational institution is seeking an Accounts Receivable Assistant to join its Finance team in Dubai. This role involves managing student financial records, processing payments, and assisting with credit control. Candidates should have at least two years of experience as a Cashier or Assistant Accountant, excellent English skills, and be computer literate. If you're detail-oriented and customer-focused, this opportunity could be perfect for you.

Qualifications

• Minimum of two years experience as a Cashier or Assistant Accountant preferably in higher education.
• Excellent English language skills including reading, writing, speaking, and listening.
• Computer literate in Word, Excel, and databases.
• Positive interpersonal and communication skills.
• Ability to multi-task and cope with pressure.
• Experience using an online banking platform.

Responsibilities

• Managing student payments and issuing receipts.
• Reconciliation of bank statements.
• Reviewing student financial records for credit control.
• Creating and issuing external sales invoices.
• Preparing banking deposits.

Skills

Detail-oriented

Customer-focused

Excellent English language skills

Positive interpersonal skills

Ability to multi-task

Education

Minimum of two years experience as a Cashier or Assistant Accountant

Experience in a school/higher education environment

Tools

Oracle Fusion ERP

Word

Excel

Job description

Description

Role: Accounts Receivable Assistant

Grade: 4

Directorate: Finance

Location: Dubai Campus

Purpose of Role: We are looking for a detail-oriented and customer-focused Accounts Receivable Assistant to join our Finance team. The role involves managing student financial records, processing tuition fees, scholarships, discounts, waivers and refunds, handling multiple payment methods, issuing receipts, and supporting debt management.

Summary of Key Duties and Responsibilities:

Banking:

• Managing the routine admin relationship with the bank.
• Issues with PDCs (wrong dates, amounts, signatures, insufficient funds…)
• Requesting return of PDCs held within the cheque warehousing facility of the bank.
• Updating and requesting approval of any changes to bank mandates etc.
• Any other bank related administration.
• Analysing and posting bank transactions in the accounting system.
• Reporting on daily balances.
• Reconciling bank statements.
• Liaising with the UK based Treasury Team as and when necessary on any of the above related matters.

Cash management:

• Receiving student payments, issuing receipts and invoices, updating student financial records.
• End of day cash management processes.
• Prepare banking deposits.

Credit control:

• Assist Credit Controller by reviewing/reconciling student financial records and preparing student debtor reports.
• Correct/apply adjustments to student financial records where necessary. On the instruction of the Credit Controller place student accounts on hold (financial) and off hold (financial) on the student registry system (Banner).
• Monitoring receipts from external organisations vs sales ledger information and prepare customer debtor reports.
• Provide reports to the credit controller and any other necessary paperwork/data gathering to support the debt management process.

Invoicing:

Create and issue all external sales invoices as and when advised.

Education Qualifications & Experience

Essential:

• Minimum of two years experience as a Cashier or Assistant Accountant preferably within a school/higher education environment.
• Excellent English language skills including reading, writing, speaking and listening.
• Computer literate in Word, Excel, databases and different software.
• Positive interpersonal and communication skills.
• The ability to multi-task and cope with a degree of pressure at peak times.
• Experience of using an online banking platform to run enquiries and review transactions.

Desirable:

• Experience of Higher Education.
• Specific Oracle Fusion ERP software package knowledge and experience.

The appointment is conditional upon successful completion of all Labour and Immigration formalities.