Accounts Payable Supervisor

AccorHotel; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading hotel management company in Dubai is seeking a full-time finance professional to manage invoice processes and ensure compliance with financial regulations. The ideal candidate holds a Bachelor's degree and has previous experience in a 5-star hotel in the UAE, alongside proficiency in Microsoft Excel and Word. You will perform tasks such as verifying invoices, maintaining vendor files, and collaborating closely with finance and purchasing teams. This role does not allow remote work and emphasizes diversity and inclusion.

Qualifications

• Prior experience in a 5-star hotel in the UAE is required.
• Accuracy in managing invoices and financial documents is essential.
• Knowledge of accounting software will be an advantage.

Responsibilities

• Verify invoices against purchase orders and supporting documentation.
• Ensure all invoices are correctly coded and submitted for approval.
• Maintain organized files for vendor invoices and backup documents.

Skills

Experience in invoice processing

Attention to detail

Communication skills

Education

Bachelor Degree

Tools

Microsoft Excel

Microsoft Word

Job description

Job Description

• Verify that all invoices are supported by duly approved purchase orders when applicable signed receiving documentation and/or the approval of authorized management personnel.
• Ensure invoices have relevant documents such as PO Contract FF&E/Capex Approval etc.
• Verify the invoices to check the unit of issue. Unit price quantity extension against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.
• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads
• Ensure invoices are correctly posted into system either manually or through the FMC upload file.
• Maintain alphabetical files by vendor containing complete invoices and back up attached for efficient access.
• Maintain approved up-to-date vendor/supplier database on the accounts payable system.
• Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.
• Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.
• Maintain a close working relationship with the purchasing receiving and cost control staff.
• Reconcile main vendor statements monthly in order to ensure that the account is kept current.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Maintain alphabetical files by vendor containing complete invoices and back up attached to Payment for efficient access. All filing is to be kept current.
• Ensure all expenses for the month are posted.
• Maintain Separate and proper filing for all the Deposits / Advances & Ex-com Expense reports after payment.
• Prepare list and back-up for accruals (invoices received after closing and goods and services received but not yet invoiced).
• Run the required reports at month end and ensure that the aging is balancing with the GL.
• Perform Tasks of Month End for AP.
• To perform any other duties that may be assigned from time to time by management.

Qualifications

• Bachelor Degree
• Previous experience in a 5 star hotel in the UAE
• Knowledge of Microsoft Office mainly EXCEL & WORD.
• Knowledge of any accounting system will be an advantage.

Additional Information

Diversity&Inclusionfor Accor means welcoming each and everyoneandrespecting their differences by giving priority only to qualities andskills in extending employment and development opportunities. Our ambition is toprovide meaningful employment a warm and welcoming culture excellentworking conditions and to promote the development ofall people including thosewith disabilities.

When applying do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.

Remote Work

No

Employment Type

Full-time