Accountant (Sales)

ADNOC; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading distribution company based in the UAE is looking for an experienced Accountant (Sales) responsible for high volume customer billing and accurate invoice issuance. The role requires strong knowledge of SAP and Ariba, along with 6 years of relevant accounting experience. Key responsibilities include ensuring timely invoicing, collaborating with finance teams, and safeguarding revenue streams. Candidates should possess excellent attention to detail and communication skills.

Qualifications

• 6 years of accounting experience in a similar environment.
• Knowledge of SAP and Ariba system business workflows.
• Able to handle discrepancies in sales invoices.

Responsibilities

• Responsible for high volume customer billing and invoice issuance.
• Ensure accurate invoicing in SAP for hydrocarbon products.
• Collaborate with the finance team to reconcile sales data.

Skills

Attention to detail

Effective communication

Innovative thinking

Education

Bachelor's degree in accounting or related field

Tools

SAP

Ariba

Job description

About the Company

ADNOC Distribution is on a journey to change the retail landscape, delivering tangible actions to facilitate progress in providing sustainable mobility solutions for our customers. We are taking bold and transformative steps to grow our domestic and international footprint for our customers. We are customer‑centric, offering digitally enabled journeys and providing innovative products and services to drive accelerated and sustainable development for the future of mobility.

ADNOC Distribution markets, sells, and distributes transportation fuel to both retail and commercial customers. We also run non‑fuel services at our service stations.

About the Job

Accountant (Sales) is responsible for a high volume of customer billing in the sales division AR auto invoicing module and accurate issuance of hydrocarbon invoices and bills of services which are provided to customers based on the approved contractual terms & conditions and in line with ADNOC distribution corporate policy and guidelines. The role involves dispatching invoices with supporting documents using various submission methods, such as manual delivery or email them to respective sales managers as applicable. The Accounting (Sales) is expected to resolve submission issues, generate sales AR invoices, credit/debit notes, and service invoices based on sales order and billing cycle. Additionally, the Sales Accountant manages accounts receivable in regard of auto sales division AR invoicing processes, safeguarding revenue streams and contributing to informed decision‑making. Their efforts ensure precise financial records, robust internal controls, and overall financial health of the company.

Sales Transaction Processing and Validation

• Ensure customers are accurately invoiced in SAP system for all hydrocarbon products and services performed within established deadlines by resolving all related invoice issues such as cost estimate, wrong pricing, etc. and maintain billing price with sales team / IT and obtain the final confirmation.
• Process sales orders & deliveries transactions with precision, maintaining a high level of accuracy in financial entries.
• Ensure that all invoices related to respective Sales Managers for all products are processed accurately and submitted on time.
• Work closely with the Controller, Finance (Sales Accounting) to ensure timely completion of all product/service invoice processing for AR finance closing period.
• Generate invoices on monthly basis for two billing cycle days 15th & 31st each month for commercial customers and one billing cycle (monthly) for Gov't customers.
• Assist internal and external audit and ICFR team on their monthly/year end audit requirements and provide the required quarterly and year end billing reports/delivery scanned copy as per required.
• Monitor and reconcile discrepancies in sales data to maintain the integrity of financial records.
• Collaborate with the sales team to ensure the correct recording of sales transactions.
• Ensure compliance with established accounting standards and procedures.
• Perform additional duties such as scanned billing, records, archiving, filing, sorting delivery copies, attaching deliveries with invoices on monthly basis, share Government invoices hard copy with sales team and obtaining/organizing supporting documentation including preparation of reports and spreadsheets as needed.

Internal Controls and Revenue Safeguarding

• Develop and implement internal control measures to safeguard revenue streams of AR invoices.
• Support Controller, Sales Account to conduct regular audits to identify and rectify any AR invoices financial discrepancies.
• Maintain documentation of internal control processes and update them as necessary.
• Work closely with the finance team to ensure adherence to internal control policies.
• Provide recommendations for improving financial control mechanisms.

Integration of Sales Data

• Ensure seamless integration of sales invoices data into the financial accounting system. Coordinate with IT and finance departments to resolve any data integration issues.
• Maintain accurate and up‑to‑date sales invoices records in the financial system.
• Generate regular billing reports on the status of sales data integration.

Invoices Uploading Sales Performance Tracking Report

• Prepare detailed invoices sales uploading performance reports, tracking key performance indicators (KPIs).
• Analyze sales data to provide insights for strategic decision‑making for invoices uploading challenge/roadblocks.
• Collaborate with the sales team to develop and refine sales strategies based on invoices uploading performance tracking data.
• Present sales performance uploading invoices track reports to finance management and other stakeholders.
• Maintain a database of historical sales uploading invoices tracker performance data for trend analysis.

Customer Invoicing and Billing Operations

• Establish standards to create consistency and expedite the invoicing process.
• Ensure the timely submission of invoices to sales managers and relevant departments.
• Supervise the correct processing and timely completion of invoice issuance.
• Coordinate with respective sales team to ensure monthly/biweekly update of product prices in the system.
• Collaborate with depots and airports to receive PDNs, LDNs, and delivery receipts on time.

Sales Financial Planning and Analysis

• Prepare & extract detailed sales billing reports and financial analysis of outstanding balance of AR invoices to support management in decision‑making processes.
• Monitor sales performance against targets & roadblocks issues and identify trends, opportunities, challenges and areas for improvement.
• Collaborate with the finance team to reconcile sales data with overall financial statements related to AR billing balance, ensuring accuracy and completeness.

Minimum Requirements

• Bachelor’s degree in accounting / business administration / commercial or any related field.
• 6 years of experience in accounting in a similar environment.
• Knowledge of SAP and Ariba system business workflows, operations processes, accounting management systems and standards.
• Attention to detail and adherence to guidelines policy and procedures.
• Innovative and conceptual thinking.
• Effective communication skills.
• Able to record all revenues in a timely manner and present detail invoice outstanding tracker report on a timely basis.
• Able to accurately prepare necessary entries for the recharges / reallocation of the costs within the company for ADNOC and Group companies.
• Able to do transaction posting and ensure all related transactions to the company accounting recorded on a timely basis.
• Able to handle and resolve inconveniences or discrepancies in sales invoices and debit notes.
• Able to interact with customers for supply information.
• Able to ensure the proper performance and maintenance of trade receivables ledgers for the company supply and trading activity related to sales of the finished products or services.