Account Payable Executive

AccorHotel; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading hotel chain in Dubai is seeking a detail-oriented accounting professional to manage the accounts payable process. Responsibilities include verifying invoices, maintaining purchase orders, and ensuring timely payments while adhering to company policies. The ideal candidate has a diploma and at least 2-3 years of accounting experience, with strong knowledge of Microsoft Office, particularly Excel. This full-time role is essential for maintaining financial integrity within the hotel operations.

Qualifications

• Diploma holder preferred.
• Knowledge of Microsoft Office, especially Excel & Word.
• Experience in accounting systems is advantageous.

Responsibilities

• Maintain purchase orders, receipts, invoices, and cheque requests.
• Verify invoices against purchase orders and receiving documentation.
• Code and submit invoices for verification and approval.
• Reconcile vendor statements monthly and resolve discrepancies.
• Ensure timely posting of expenses.

Skills

Microsoft Office

Excel

Accounting knowledge

Education

Diploma

Tools

Accounting system

Job description

The Position

Maintain a system of purchase orders, receipts, invoices, and cheque requests in order to promptly and adequately support the document and process for payment of all hotel payables according to the company’s policies and procedures. To ensure payments are made in a timely and accurate manner; all relevant records are completed and accurately posted; accurate aging of all accounts which are reconciled to the General Ledger control account.

Key Roles & Responsibilities

• Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation and/or the approval of authorized management personnel.
• Ensure invoices have relevant documents such as PO, Contract, FF&E/Capex approval, etc.
• Verify the invoices to check the unit of issue, unit price, quantity, extension against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.
• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads.
• Ensure invoices are correctly posted into the system either manually or through the FMC upload file.
• Maintain alphabetical files by vendor containing complete invoices and backup attached for efficient access.
• Maintain approved up-to-date vendor/supplier database on the accounts payable system.
• Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.
• Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.
• Maintain a close working relationship with the purchasing, receiving and cost control staff.
• Reconcile main vendor statements monthly to ensure that the account is kept current.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Ensure all expenses for the month are posted.
• Maintain separate and proper filing for all the Deposits/Advances & Excom Expense reports after payment.
• Prepare list and backup for accruals (invoices received after closing and goods and services received but not yet invoiced).
• Run the required reports at month end and ensure that the aging balances with the GL.
• Perform tasks of month end for AP.
• To perform any other duties that may be assigned from time to time by management.

Qualifications

• Diploma holder would be preferred.
• Knowledge of Microsoft Office, mainly Excel & Word.
• Knowledge of any accounting system will be an advantage.

Experience

• Minimum of 23 years experience in accounting with at least 1 year in A/P in a Hotel.

Remote Work

No

Employment Type

Fulltime